Child Care Assistance Program (CCAP) Provider Resources
Don’t forget to visit the Rhode Island DHS COVID-19 Impact Survey to submit your program’s response to the COVID-19 Impact Survey Series and be entered for the chance to win a $100 gift card! The survey closes on October 16, 2020.
For more information or if you need assistance completing the survey, please reach out to RIDHSSurvey@pcgus.com.
No olviden visitar: Rhode Island DHS COVID-19 Impact Survey para enviar la respuestas de su programa a la serie de encuestas sobre el impacto de la COVID-19 y entrar en el sorteo de una tarjeta de regalo de $100. La encuesta se cierra el 16 de octubre de 2020 .
Para más información, o si necesitan ayuda para completar la encuesta, pónganse en contacto con RIDHSSurvey@pcgus.com.
With the leadership of Governor Raimondo and the support of the Rhode Island Department of Health, several child care providers reopened under new regulations after June 1, 2020.
The State’s reopening plans are aligned with the Governor’s broader Reopening RI, a phased and flexible plan to safely bring Rhode Island and its economy into a place that is stronger and more resilient with fewer restrictions. It is important to note, timelines for Reopening RI are entirely dependent on the status of the COVID-19 crisis and guidance from our public health experts.
The Department’s first priority is to protect the health and safety of all children and families served in child care programs statewide. We also recognized the need to reopen child care in a way that is economically viable for child care providers who are small business owners.
Our Department recognized the need to thoughtfully reopen safe and developmentally appropriate child care to both support working families and ensure the economic viability of our valued providers. Based on recommendations from our public health experts, RI is exercised additional precautions to protect the health and safety of children and ensure child care programs adhere to public health protections to prevent the spread of COVID-19.
All providers must develop and submit a COVID-19 plan to the DHS Child Care Licensing team. The plan needs to be approved by DHS to begin operating. COVID-19 plans should be sent to the DHS Child Care Licensing team.
The following CCAP payment practices are in effect temporarily to help our valued providers reopen. These practices will be in effect for 13 weeks, from June 1st to August 28th.
If you have additional child care licensing questions, or would like support from your licensor in completing your COVID-19 plan, please email Child Care Licensing team. For CCAP child care inquiries, such as CCAP enrollment and payment matters, please email Child Care.
Thank you for your cooperation, flexibility and patience as the State continues to do all it can to further prevent the spread of COVID-19 and safely reopen our economy.
Need help navigating the Child Care Assistance Program Provider Portal?
This Quick Reference Guide (QRG), below in English and in Spanish, provides an overview of how to log in, enroll a child, search for and submit attendance and view reports and correspondence.
CCAP Provider Portal Guide 2018:
Comprehensive Background Check
Comprehensive background checks are an essential component of child care licensing compliance, and is required every five years. A comprehensive background check consists of the following:
Effective December 2019, the Rhode Island Attorney General will accept any and all staff members for walk-in fingerprinting. It is imperative to the Child Care Licensing team that you can hire, onboard and train staff to ensure successful adherence to the child care regulations. While you are still able to go to your local and state police barracks if necessary, the Attorney General will fingerprint new hires for you immediately. The cost of the comprehensive background check at the Attorney General’s office will be $40.00.
Please provide the fingerprint affidavit (below in English and Spanish) to all child-caring staff upon hire moving forward. It is important that you work with your staff to fill this out entirely, so the complete comprehensive background check can be obtained.
A Helpful Background Check Requirements Infographic is below in English and Spanish.
Click on the links below for helpful handbooks and forms you can use in your centers or family homes.
Haga clic en los enlaces para obtener manuales y formularios útiles que puede usar en sus centros u hogares familiares.
Review of the RI State Plan for Child Care Assistance
SEIU - Service Employees International Union
SEIU 1199 NE represents health care workers in the New England area and is the selected union representative for family child care providers participating in the Starting RIght Child Care Assistance Program. For more information, please connect to SEIU 1199 NE.
Starting Right Eligibility Guidelines
Provider Rate Charts
Payment Schedule with Dates of Service, Batch Numbers, Reporting Deadline Dates, and the estimated Payment Dates for the coming year
Request for Reimbursement
Ways to Strengthen Rhode Island's Quality Rating and Improvement System (QRIS)
Department of Human Services' Response to the BrightStars Think Tank Recommendations
RI Child Care Emergency Preparedness Plan 2018
RI Child Care Market Rate Survey 2018
A study was undertaken to determine child care rates charged throughout Rhode Island and, particularly, to establish the 75th percentile rate. The ultimate purpose of this study is to assist DHS in determining the appropriate maximum reimbursement rates for child care services provided to families participating in the DHS Child Care Assistance Program (CCAP).