Child Care Assistance Program (CCAP) Provider Resources
As announced by Governor Gina Raimondo in today’s press conference, a reopening for child care providers under new regulations is planned for June 1, 2020.
Accordingly, the State extends its mandated closure of child care sites, family and center, through May 31, 2020 and the Department of Human Services (DHS) will continue its suspension of all child care licenses issued through that date as well pursuant to R.I. General Laws § 42-12.5-1 et seq. DHS is issuing this emergency suspension pursuant to R.I. General Laws § 42-35-14.
The State’s plans to reopen child care for June 1st is aligned with the Governor’s broader Reopening RI, a phased and flexible plan to safely bring Rhode Island and its economy into a place that is stronger and more resilient with fewer restrictions. It is important to note, timelines for Reopening RI are entirely dependent on the status of the COVID-19 crisis and guidance from our public health experts.
The Department’s first priority is to protect the health and safety of all children and families served in child care programs statewide. We also recognize the need to reopen child care in a way that is economically viable for child care providers who are small business owners.
Our Department will continue to take steps to help position you to reopen. The Department will continue to honor the following CCAP payment practices until June 1st during the state’s mandated closure period.
Our Department recognizes the need to thoughtfully reopen safe and developmentally appropriate child care to both support working families and ensure the economic viability of our valued providers. Based on recommendations from our public health experts, RI is exercising additional precautions to protect the health and safety of children and ensure child care programs adhere to public health protections to prevent the spread of COVID-19.
We are asking all providers to develop and submit a COVID-19 plan to the DHS Child Care Licensing team by May 22, 2020 in preparation for reopening on June 1, 2020. To assist you, DHS is having a child care reopening webinar in English on May 6, 2020 at 1PM and in Spanish on May 7, 2020 at 1PM. Both will discuss:
A link to register for either webinar will be sent separately in another email early next week. Both webinars will also be taped, shared in an email and posted soon after it takes place.
For providers who submit a COVID-19 plan to reopen on June 1st, they must receive approval from the Department to begin operating. These plans, and a Department approval letter, must be posted in your program in order to begin operating for June 1st. COVID-19 plans should be sent to the DHS Child Care Licensing team by May 22, 2020.
The following CCAP payment practices will go into effect temporarily as our valued providers reopen on June 1st. These practices will be in effect for 13 weeks, from June 1st to August 28th.
If you have child care licensing inquiries in the interim, or would like support from your licensor in completing your COVID-19 plan, please email Child Care Licensing team. For CCAP child care inquiries, such as CCAP enrollment and payment matters, please email Child Care.
Thank you for your cooperation, flexibility and patience as the State continues to do all it can to further prevent the spread of COVID-19 and safely reopen our economy.
Need help navigating the Child Care Assistance Program Provider Portal?
This Quick Reference Guide (QRG), below in English and in Spanish, provides an overview of how to log in, enroll a child, search for and submit attendance and view reports and correspondence.
CCAP Provider Portal Guide 2018:
Comprehensive Background Check
Comprehensive background checks are an essential component of child care licensing compliance, and is required every five years. A comprehensive background check consists of the following:
Effective December 2019, the Rhode Island Attorney General will accept any and all staff members for walk-in fingerprinting. It is imperative to the Child Care Licensing team that you can hire, onboard and train staff to ensure successful adherence to the child care regulations. While you are still able to go to your local and state police barracks if necessary, the Attorney General will fingerprint new hires for you immediately. The cost of the comprehensive background check at the Attorney General’s office will be $40.00.
Please provide the fingerprint affidavit (below in English and Spanish) to all child-caring staff upon hire moving forward. It is important that you work with your staff to fill this out entirely, so the complete comprehensive background check can be obtained.
A Helpful Background Check Requirements Infographic is below in English and Spanish.
Click on the links below for helpful forms you can use in your centers or family homes.
Haga clic en los enlaces para obtener formularios útiles que puede usar en sus centros u hogares familiares.
Review of the RI State Plan for Child Care Assistance
SEIU - Service Employees International Union
SEIU 1199 NE represents health care workers in the New England area and is the selected union representative for family child care providers participating in the Starting RIght Child Care Assistance Program. For more information, please connect to SEIU 1199 NE.
Starting Right Eligibility Guidelines
Provider Rate Charts
Payment Schedule with Dates of Service, Batch Numbers, Reporting Deadline Dates, and the estimated Payment Dates for the coming year
Request for Reimbursement
Ways to Strengthen Rhode Island's Quality Rating and Improvement System (QRIS)
Department of Human Services' Response to the BrightStars Think Tank Recommendations
RI Child Care Emergency Preparedness Plan 2018
RI Child Care Market Rate Survey 2018
A study was undertaken to determine child care rates charged throughout Rhode Island and, particularly, to establish the 75th percentile rate. The ultimate purpose of this study is to assist DHS in determining the appropriate maximum reimbursement rates for child care services provided to families participating in the DHS Child Care Assistance Program (CCAP).