Child Care Assistance Program (CCAP) Provider Resources
With the leadership of Governor Raimondo and the support of the Rhode Island Department of Health, several child care providers reopened under new regulations after June 1, 2020.
The State’s reopening plans are aligned with the Governor’s broader Reopening RI, a phased and flexible plan to safely bring Rhode Island and its economy into a place that is stronger and more resilient with fewer restrictions. It is important to note, timelines for Reopening RI are entirely dependent on the status of the COVID-19 crisis and guidance from our public health experts.
The Department’s first priority is to protect the health and safety of all children and families served in child care programs statewide. We also recognized the need to reopen child care in a way that is economically viable for child care providers who are small business owners.
Our Department recognized the need to thoughtfully reopen safe and developmentally appropriate child care to both support working families and ensure the economic viability of our valued providers. Based on recommendations from our public health experts, RI is exercised additional precautions to protect the health and safety of children and ensure child care programs adhere to public health protections to prevent the spread of COVID-19.
All providers must develop and submit a COVID-19 plan to the DHS Child Care Licensing team. The plan needs to be approved by DHS to begin operating. COVID-19 plans should be sent to the DHS Child Care Licensing team.
The following CCAP payment practices are in effect temporarily to help our valued providers reopen. These practices will be in effect for 13 weeks, from June 1st to August 28th.
If you have additional child care licensing questions, or would like support from your licensor in completing your COVID-19 plan, please email Child Care Licensing team. For CCAP child care inquiries, such as CCAP enrollment and payment matters, please email Child Care.
Thank you for your cooperation, flexibility and patience as the State continues to do all it can to further prevent the spread of COVID-19 and safely reopen our economy.
Need help navigating the Child Care Assistance Program Provider Portal?
This Quick Reference Guide (QRG), below in English and in Spanish, provides an overview of how to log in, enroll a child, search for and submit attendance and view reports and correspondence.
CCAP Provider Portal QRG English
CCAP Provider Portal QRG Español
CCAP Provider Portal Guide 2018:
Comprehensive Background Check
Comprehensive background checks are an essential component of child care licensing compliance, and is required every five years. A comprehensive background check consists of the following:
Effective December 2019, the Rhode Island Attorney General will accept any and all staff members for walk-in fingerprinting. It is imperative to the Child Care Licensing team that you can hire, onboard and train staff to ensure successful adherence to the child care regulations. While you are still able to go to your local and state police barracks if necessary, the Attorney General will fingerprint new hires for you immediately. The cost of the comprehensive background check at the Attorney General’s office will be $40.00.
Please provide the fingerprint affidavit (below in English and Spanish) to all child-caring staff upon hire moving forward. It is important that you work with your staff to fill this out entirely, so the complete comprehensive background check can be obtained.
A Helpful Background Check Requirements Infographic is below in English and Spanish.
Forms/Handbooks
Click on the links below for helpful handbooks and forms you can use in your centers or family homes.
Haga clic en los enlaces para obtener manuales y formularios útiles que puede usar en sus centros u hogares familiares.
DHS CCAP Provider Handbook English
DHS CCAP Provider Handbook English Español
DHS CCAP Provider Handbook Temporary Addendum – COVID-19 English
DHS CCAP Provider Handbook Temporary Addendum – COVID-19 Español
Activities Consent Form English
Activities Consent Form Español
Allergy Information Form English
Allergy Information Form Español
Attachment A - Authorization for CCAP Sick Leave Payment to Approved Assistants
Attachment A - Authorization for CCAP Sick Leave Payment to Approved Assistants Español
Back Billing Request Form English
Back Billing Request Form Español
CCAP-350 Family Child Care Vacation\Closure English
CCAP-350 Family Child Care Vacation\Closure Español
CCAP-351 Absent Notice English
CCAP-351 Absent Notice Español
CCAP Provider Change Form English
Child Information Form Español
Health Care Consultant English
Health Care Consultant Español
Medication Authorization English
Medication Authorization Español
Parent/Provider Enrollment Agreement English
Parent/Provider Enrollment Agreement Español
Parental Authorization for Emergency Treatment English
Parental Authorization for Emergency Treatment Español
Parental Authorization for Medication/Medication Administration English
Parental Authorization for Medication/Medication Administration Español
Review of the RI State Plan for Child Care Assistance
Following a public hearing in June 2018, the federal Administration for Children and Families approved the RI CCAP State Plan 2019-2021. Here is the most recent amendment.
SEIU - Service Employees International Union
SEIU 1199 NE represents health care workers in the New England area and is the selected union representative for family child care providers participating in the Starting RIght Child Care Assistance Program. For more information, please connect to SEIU 1199 NE.
Starting Right Eligibility Guidelines
CCAP Eligibility Levels and Cost-Sharing Levels
CCAP Annual Family Income and Weekly Co-Payment
CCAP Family Income and Co-Payments
Provider Applications
Center and School Age Programs
Group, Family Child Care Homes, License Exempt
Group, Family child Care Homes, License Exempt Español
Provider Rate Charts
Center Child Care Weekly Rates
Exempt Child Care Weekly Rates
Exempt Child Care Weekly Rates Español
Family Child Care Weekly Rates
Family Child Care Weekly Rates Español
Payment Schedule with Dates of Service, Batch Numbers, Reporting Deadline Dates, and the estimated Payment Dates for the coming year
CCAP Bi-Weekly Payment Schedule English
CCAP Bi-Weekly Payment Schedule Español
Request for Reimbursement
CCAP Payment Request Form English
CCAP Payment Request Form - Español
Direct Deposit:
Ways to Strengthen Rhode Island's Quality Rating and Improvement System (QRIS)
BrightStars Think Tank Recommendations Report
Department of Human Services' Response to the BrightStars Think Tank Recommendations
RI Child Care Emergency Preparedness Plan 2018
To ensure that child care providers are prepared in the event of an emergency.
RI Child Care Market Rate Survey 2018
A study was undertaken to determine child care rates charged throughout Rhode Island and, particularly, to establish the 75th percentile rate. The ultimate purpose of this study is to assist DHS in determining the appropriate maximum reimbursement rates for child care services provided to families participating in the DHS Child Care Assistance Program (CCAP).