Child Care Assistance Program (CCAP) Provider Resources

Image of COVID-19 Survey for CCAP Providers. Located on the Child Care Assistance Program Provider Resources Page.

Child Care Providers COVID-19 Impact Survey Series is Here!

Don’t forget to visit the Rhode Island DHS COVID-19 Impact Survey to submit your program’s response to the COVID-19 Impact Survey Series and be entered for the chance to win a $100 gift card! The survey closes on October 16, 2020.

For more information or if you need assistance completing the survey, please reach out to RIDHSSurvey@pcgus.com.

No olviden visitar: Rhode Island DHS COVID-19 Impact Survey para enviar la respuestas de su programa a la serie de encuestas sobre el impacto de la COVID-19 y entrar en el sorteo de una tarjeta de regalo de $100. La encuesta se cierra el 16 de octubre de 2020 .

Para más información, o si necesitan ayuda para completar la encuesta, pónganse en contacto con RIDHSSurvey@pcgus.com.

With the leadership of Governor Raimondo and the support of the Rhode Island Department of Health, several child care providers reopened under new regulations after June 1, 2020.

The State’s reopening plans are aligned with the Governor’s broader Reopening RI, a phased and flexible plan to safely bring Rhode Island and its economy into a place that is stronger and more resilient with fewer restrictions. It is important to note, timelines for Reopening RI are entirely dependent on the status of the COVID-19 crisis and guidance from our public health experts.

The Department’s first priority is to protect the health and safety of all children and families served in child care programs statewide. We also recognized the need to reopen child care in a way that is economically viable for child care providers who are small business owners.

Our Department recognized the need to thoughtfully reopen safe and developmentally appropriate child care to both support working families and ensure the economic viability of our valued providers. Based on recommendations from our public health experts, RI is exercised additional precautions to protect the health and safety of children and ensure child care programs adhere to public health protections to prevent the spread of COVID-19.

All providers must develop and submit a COVID-19 plan to the DHS Child Care Licensing team. The plan needs to be approved by DHS to begin operating. COVID-19 plans should be sent to the DHS Child Care Licensing team.

The following CCAP payment practices are in effect temporarily to help our valued providers reopen. These practices will be in effect for 13 weeks, from June 1st to August 28th.

  • For providers who reopen, CCAP services are reimbursed based on enrollment and not attendance. Providers who do not reopen and are not serving CCAP children are not reimbursed for CCAP services. Providers are temporarily able to maintain their Pre-COVID enrollment capacity upon reopening and should only disenroll CCAP families who either lose their eligibility or decide to enroll with a new CCAP provider.
  • CCAP Providers are receiving a temporary rate enhancement to support reopening costs. These rates are posted below and all necessary documents, including the application plan, and other resources for reopening a child care site as well as helpful information for families can be found on Reopening RI.

If you have additional child care licensing questions, or would like support from your licensor in completing your COVID-19 plan, please email Child Care Licensing team. For CCAP child care inquiries, such as CCAP enrollment and payment matters, please email Child Care.

Thank you for your cooperation, flexibility and patience as the State continues to do all it can to further prevent the spread of COVID-19 and safely reopen our economy.

Need help navigating the Child Care Assistance Program Provider Portal?

This Quick Reference Guide (QRG), below in English and in Spanish, provides an overview of how to log in, enroll a child, search for and submit attendance and view reports and correspondence.

CCAP Provider Portal QRG English

CCAP Provider Portal QRG Español

CCAP Provider Portal Guide 2018:

English


Comprehensive Background Check

Comprehensive background checks are an essential component of child care licensing compliance, and is required every five years. A comprehensive background check consists of the following:

    • RI Child Abuse and Neglect Registry Check – only available from the Department of Children, Youth and Families (formerly known as a CANTS check)
    • National FBI Fingerprint Criminal History Check
    • State criminal background check for RI (also known as the BCI) (If fingerprints were conducted in RI, the state check is included in the national. If fingerprints were conducted outside of RI, a state criminal BCI is needed.)
    • State Sex Offender Registry (RISOR)
    • National Sex Offender Registry (NSOR)
    • Interstate Criminal, Sex Offender Registry, and Child Abuse and Neglect Registry (for any individual who has lived outside of Rhode Island in the previous five years)

Effective December 2019, the Rhode Island Attorney General will accept any and all staff members for walk-in fingerprinting. It is imperative to the Child Care Licensing team that you can hire, onboard and train staff to ensure successful adherence to the child care regulations. While you are still able to go to your local and state police barracks if necessary, the Attorney General will fingerprint new hires for you immediately. The cost of the comprehensive background check at the Attorney General’s office will be $40.00.

  • Due to COVID-19, we ask those individuals to contact BCI first in order to make an appointment at 401-274-4400 , ext. 2.

Please provide the fingerprint affidavit (below in English and Spanish) to all child-caring staff upon hire moving forward. It is important that you work with your staff to fill this out entirely, so the complete comprehensive background check can be obtained.

A Helpful Background Check Requirements Infographic is below in English and Spanish.

Forms/Handbooks

Click on the links below for helpful handbooks and forms you can use in your centers or family homes.
Haga clic en los enlaces para obtener manuales y formularios útiles que puede usar en sus centros u hogares familiares.

Review of the RI State Plan for Child Care Assistance

Following a public hearing in June 2018, the federal Administration for Children and Families approved the RI CCAP State Plan 2019-2021. Here is the most recent amendment.

SEIU - Service Employees International Union

SEIU 1199 NE represents health care workers in the New England area and is the selected union representative for family child care providers participating in the Starting RIght Child Care Assistance Program. For more information, please connect to SEIU 1199 NE.

Ways to Strengthen Rhode Island's Quality Rating and Improvement System (QRIS)

BrightStars Think Tank Recommendations Report


Department of Human Services' Response to the BrightStars Think Tank Recommendations

Implementation Fall 2018 Response

RI Child Care Market Rate Survey 2018

A study was undertaken to determine child care rates charged throughout Rhode Island and, particularly, to establish the 75th percentile rate. The ultimate purpose of this study is to assist DHS in determining the appropriate maximum reimbursement rates for child care services provided to families participating in the DHS Child Care Assistance Program (CCAP).