Handbooks & Forms

The Office of Child Care has a host of helpful handbooks and forms for child care providers after they apply to operate in Rhode Island. Some are resources related to licensing while others are specific for providers who serve children enrolled in our Starting RIght Child Care Assistance Program (CCAP). The CCAP-specific resources below are in additional to the financial information found here.

Child Care Licensing Resources

Guidance Document for Child Care Centers PDF file, less than 1

Guidance Document for Family Child Care – English PDF file, less than 1

Guidance Document for Family Child Care – Spanish PDF file, less than 1

Monitoring Reports

Child Care Licensing is federally required to monitor licensed child care centers and family child care programs. A blank copy of the monitoring checklists are below. For non-compliances for individual centers or family child care programs, please search using the provider portal here.

Family Child Care Monitoring Report - English (rev. 9.2021) PDF file, less than 1

Family Child Care Monitoring Report - Spanish (rev. 9.2021) PDF file, less than 1

Child Care Center Monitoring Report - English (rev. 11.2022) PDF file, less than 1

Licensing Forms

Activities Consent Form English PDF file, less than 1

Activities Consent Form Spanish PDF file, less than 1

Allergy Information Form English PDF file, less than 1

Allergy Information Form Spanish PDF file, less than 1

Carbon Monoxide Log English PDF file, less than 1

Carbon Monoxide Log Spanish PDF file, less than 1

Change of Address Form - English 2022 PDF file, less than 1

Change of Address Form - Spanish PDF file, less than 1

Child Information Form English PDF file, less than 1

Child Information Form Spanish PDF file, less than 1

FCC Emergency Plan (En) PDF file, less than 1

FCC Emergency Plan Spanish PDF file, less than 1

Health Care Consultant Final - English PDF file, less than 1

Health Care Consultant Final - Spanish PDF file, less than 1

Injury Report Form - English PDF file, less than 1

Injury Report Form - Spanish PDF file, less than 1

Medication Authorization - English PDF file, less than 1

Medication Authorization - Spanish PDF file, less than 1

Parent Authorization for Emergency Treatment -English PDF file, less than 1

Parent Authorization for Emergency Treatment - Spanish PDF file, less than 1

Parental Permission Medication Administration -English PDF file, less than 1

Parental Permission Medication Administration -Spanish PDF file, less than 1

Personnel Sheet English PDF file, less than 1

Personnel Sheet - Spanish PDF file, less than 1

Smoke Detector Log -English PDF file, less than 1

Smoke Detector Log - Spanish PDF file, less than 1

Transition Plan Sheet - English PDF file, less than 1

Transition Plan Sheet - Spanish PDF file, less than 1

CCAP Handbooks

DHS CCAP Provider Handbook PDF file, less than 1

DHS CCAP Provider Handbook (Spanish) PDF file, less than 1

DHS CCAP Provider Handbook_Temporary Addendum - COVID-19 PDF file, less than 1

DHS CCAP Provider Handbook Temporary Addendum (Spanish) - COVID-19 PDF file, less than 1

CCAP Forms

Attachment A - Authorization for CCAP Sick Leave Payment to Approved Assistants PDF file, less than 1

Attachment A - Authorization for CCAP Sick Leave Payment to Approved Assistants (Spanish) PDF file, less than 1

Attendance Record PDF file, less than 1

Attendance Record (Spanish) PDF file, less than 1

Back Billing Request Form PDF file, less than 1

Back Billing Request Form (Spanish) PDF file, less than 1

CCAP-350 Family Child Care Vacation-Closure PDF file, less than 1

CCAP-350 Family Child Care Vacation-Closure (Spanish) PDF file, less than 1

CCAP Absent Notice Form 351 (English 12.2022) PDF file, less than 1

CCAP Absent Notice Form 351 (Spanish 12.2022) PDF file, less than 1

Provider Change Form PDF file, less than 1

Provider Change Form (Spanish) PDF file, less than 1

Parent-Provider Enrollment Agreement PDF file, less than 1

Parent-Provider Enrollment Agreement (Spanish) PDF file, less than 1

State of RI W-9 for vendors.rev 8-2015 PDF file, less than 1

State of RI W-9 for vendors.rev 8-2015 (Spanish) PDF file, less than 1

Consumer Website Provider Portal

Consumer Website Provider Portal

This Consumer Website Provider Portal gives providers access through an administrative log in to do the following:

Update public-facing information about their specific program with as much or as little information that they want posted.
Complete the Universal Application without having to print and mail the application once completed.
Submit changes to their COVID-19 control plan

COVID-19 Related Forms

Child Care Symptom Checklist English PDF file, less than 1

Child Care Return Attestation Form English (rev. 9.22.21) PDF file, less than 1

Child Care Return Attestation Form Spanish (rev. 9.22.21) PDF file, less than 1

Child Care Return Attestation Form Portuguese (rev. 9.22.21) PDF file, less than 1

Child Care Screening Tool English (rev. 10.6.21) PDF file, less than 1

Child Care Screening Tool Spanish (rev.10.6.21) PDF file, less than 1

Child Care Screening Tool Portuguese (rev. 10.6.21) PDF file, less than 1

Test to Stay (TTS) Forms

Below, please find example consent forms, letters and tracking tools designed to support child care providers who are implementing updated quarantine approaches (Test to Stay and Monitor to Stay):

RIDOH Example TTS Letter to Families PDF file, less than 1